In this 3 month temporary role, the proposal coordinator will be responsible for providing support to the Estimating, Engineering and Sales teams through the coordination and administration of routine and diverse sales processes. A key element of this role is the management and coordination of the day to day estimating inbox and proposal preparation needs of the organization.


  • Provide professional, reliable and confidential proposal support to the Sales, Engineering and Estimating teams
  • Work closely with customers and clients as well as the Sales, Engineering and Estimating team in all activities related to proposal preparation and coordination
  • Maintain up-to-date and accurate files related to bid proposals, contracts, rate sheets, prequalification documents and related correspondence
  • Track and communicate important proposal deadlines to internal teams related to customer requests
  • Review bid documents to aid in qualification of opportunities
  • Work with internal teams on assembling formal client proposals, including keeping Estimating and Engineering resources up-to-date
  • Prepare, compose and initiate various high-quality proposal documents such as letters, correspondence, memoranda, agendas, minutes, notices, forms, spreadsheets, reports, and presentation material choosing the appropriate means of communication
  • Prioritize conflicting needs; handles matter expeditiously, proactively, and follows through on projects to successful completion, often with deadline pressures
  • Coordinate and organize all aspects of meetings on site and off site
  • Maintain and review electronic bid sites to support sales opportunities


The following are required:

  • Experience in the preparation and coordination of bids/proposals
  • Experience working in Business Development/Sales
  • Experience working within, or alongside Estimating, Engineering and Sales departments
  • Experience working in, or have an in depth understanding of the Construction industry
  • Experience managing tight deadlines and holding both yourself and others accountable to those deadlines.

The following are assets:

  • Civil Engineering Technology diploma, or
  • Undergraduate degree/diploma in Business related program