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The Accounts Payable Coordinator is responsible for providing financial and administrative services including timely and accurate processing of invoices, initiating new vendor set up, monitoring payment terms, communicating with vendors, reconciling vendor statements, and ensuring proper authorization and coding of costs. The AP Coordinator provides these services in a manner that ensures proper stewardship of resources and accurate accounting of costs on our financial statements.

*Please note, this role is a Maternity Leave replacement and will be 12 months in duration*

KEY ACCOUNTABILITIES

  • Code, verify and process accounts payable invoices, while adhering to the Fiscal Authority Policy
  • Receive and verify invoices against PO’s and receiving documents
  • Review and reconcile vendor statements
  • Conduct administration, reconciliation and payment processing relating to company credit cards & employee expense reports
  • Assist in preparing month-end working papers by reconciling accounts payable accounts and related balance sheet accounts
  • Maintain accounts payable accrual for month-end related invoice costs
  • Support internal customers and maintain good customer relationships by communicating effectively with internal and external customers and vendors on a day-to-day basis
  • Support and adhere to financial policies and procedures to maintain appropriate stewardship of company resources
  • The role may assist Accounts Receivable as time permits

EDUCATION / EXPERIENCE

The following are required:

  • Diploma in Accounting
  • 5+ years’ experience in an accounts payable role
  • ERP software experience
  • Working knowledge of construction terms and concepts
  • Advanced Microsoft Office Skills (MS Project, Word, Excel, PowerPoint)

The following are assets:

  • Experience in the construction industry
  • Experience working remotely